POSITION TITLE: Project Administrator – Home Office
REPORTS TO: Controller
LOCATION: Fallbrook, CA
STATUS: Exempt Prepared: June 7, 2018
The Home Office Project Administrator (PA) is responsible for tasks as assigned by the Controller and/or Project Manager. The Home Office PA shall participate in the continuous improvements efforts by recommending changes to policies and procedures that promote, innovation, projects and will be required to carry out the duties described herein as they relate to those assigned projects. Assists Operations Administration and Finance teams as needed.
Essential Duties and Responsibilities:
Manage and maintain all executed Subcontracts, including processes with field PC’s to include:
Type and log all letters, memos, RFI’s, etc. using SCI’s approved forms, format and software programs. Assure that all correspondence is signed, logged and scanned on to the network drive and routed to the appropriate parties. Prepare weekly packages to be sent to SCI’s corporate office. Setup, organize and maintain the field filing system and all contract job files.
Insurance and Contracts
General office duties
Safety: Participates in maintaining a safe work environment. Supports the field staff in all administrative issues regarding safety.
Customer Satisfaction: The goal for each project is an “Outstanding” evaluation from the customer at its completion. The OA supports the Operations Department in all areas relating to customer Satisfaction and works proactively to prevent issues that may affect Customer Satisfaction.
Profit: Works efficiently and in a manner that meets or improves the job budgets. Provides suggestions that will reduce costs and improve profits are encouraged.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Education: Bachelor’s Degree in Accounting preferred but not required.
Years of Experience: Minimum 4 years job costing, accounting, project administration experience
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work environment characteristics described here are representative of those an employee may encounter while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Insert Work environment info. “Generally, a good work environment. Work is performed indoors, typically in an air-conditioned room. Moderate noise level due to light traffic, computers, printers, fax/copy machines.